Job Listing

JOB DESCRIPTION

Summary

The role is responsible for the execution of Procurement activities for all assigned categories in accordance with Global Procurement Guidelines for the Company's branches in Asia.

Responsibilities

• Purchases of Goods and Services:
• Perform end-to-end Procurement cycle starting from Purchase Requisition, RFQ/RFP process, Purchase Order issuance, Order follow-through on delivery to Payment and resolutions if needed
• Seek, drive, negotiate savings at every opportunity, new and repeating purchases
• Evaluate and compare products and services to determine which best meet the business needs.
• Perform analysis of market and supplier competitiveness with recommended actions to business
• Review Preferred Supplier List (PSL) periodically to keep the PSL up to date with best-in-class suppliers who provide value propositions
• Where occasions arise that preferred suppliers are not able to support, source and onboard new suppliers
• Keep abreast of Corporate policy and guidelines and Asia’s regulatory requirements and implement into procurement processes and procedures
• Support all audit-related activities
• Gather and report on procurement-related matrices in a timely manner as required, ensure the integrity of data reported
• Perform any other tasks to support procurement activities
• Contract Review and Management:
• Review procurement-related documents, e.g. contracts, proposals, quotations for commercials terms and conditions.
• Highlight and make appropriate recommendations accordingly for the best commercials and risks mitigations
• Maintain contractual documents in the SAP contract database (or other tools).
• Manage contract anniversary in a timely manner prior to expiry, engage business for appropriate actions to be taken, e.g. if a renewal, to seek cost savings, avoidances or if termination, to avoid penalties, unwarranted extensions of contracts, amongst others, to reduce exposure on commercials
• Together with Business and Legal, review periodically and update standard contract clauses as well as the purchase order terms and conditions in line with risks mitigation and regulatory requirements
• Supplier Relationship Management - SRM:
• Assist in vendor selection, management and performance
• Manage supplier relationship matters with the preferred suppliers to enable them to provide the best value proposition in terms of pricing, support, quality, risks mitigation amongst others
• Conduct business reviews with preferred suppliers on a periodic basis to assess their performance, providing interactive feedback and implementing action plans for continuous improvements and risk mitigations.
• Support and conduct Global Corporate Procurement (CP) Supplier Assessments
• Customer Relationship Management CRM (applicable to Senior Specialist):
• Develop strong internal customer relationships to understand and meet key business requirements and cost objectives.
• Provide advice and assistance of a high professional standard for any Procurement matters in Category, Operations support, Contractual and Supplier matters amongst others
• Leadership (applicable to Senior Specialist):
• Provide guidance and advice to procurement specialists on procurement matters
• Analyse market and delivery trends so as to develop and implement procurement technologies and processes that support those trends, e.g. digitisation projects
• Lead Procurement Team on contract negotiation when required
• Lead in driving cost reductions, cost avoidance and savings
• Lead in driving continuous improvements in procurement processes
• Other Responsibilities:
• Stays up to date with current trends and regulations within the scope of Procurement.
• Act in line strictly with all applicable external laws and internal policies.
• Undertake such other duties as may be required from time to time which is commensurate with the position

Requirements

• Diploma or Degree in Business Administration or equivalent 
• Fluent in Japanese. JLPT N2 or N3 level of certification
• Minimum 5 and 7 years in Indirect Procurement for Specialist and Senior Specialist respectively in the Banking/Financial Services industry
• Extensive experience in managing spend in the major categories of:
• IT Hardware e.g. Network / Storage devices, Software
• Telecom services e.g. Data circuits, Voice including mobile.
• Facility Management (FM) e.g. Uninterrupted Power Supply (UPS), office supplies.
• Travel e.g. Travel Management Contractor (TMC), Airlines, Hotels
• Human Resource (HR) e.g. Recruitment agencies
• Familiar with Procurement matters that are related to Compliance and Regulatory topics in the Banking industry.
• Extensive experience in negotiating contracts and managing supplier relationships.
• Extensive knowledge of standard procurement processes and practices
• Extensive customer service skills and knowledge pertaining to Procurement
• Experience working with/leading cross-functional project teams
• Experience of SAP is desirable