Job Listing

JOB DESCRIPTION

SUMMARY

The Office Manager oversees will ensure daily office operations run effectively and efficiently. They will oversee the admin and facilities staff, and work with Human Resources, Finance, Business Continuity, Procurement and Security to ensure the office is managed in line with both local and global expectations.

RESPONSIBILITIES

 Routinely inspect office to determine if repairs or maintenance are needed and security guidelines are followed.

 Plan, schedules, and coordinates general maintenance, major repairs, and remodeling or construction projects

 Work with Global Security to ensure the security of all facilities. In charge of site emergencies preparedness, disaster recovery and business continuity planning.

 Report immediately any unsafe work conditions or equipment to your Manager and the Human Resource Department.

 Performs related work as assigned by the Site Director.

 Supervise the team of office coordinators, receptionists, cleaners, etc. to ensure the office is clean and operational at all times

 Oversee and co-ordinate office administrative procedures and review evaluate and implement new procedures.

 Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed.

 Co-ordinate and plan for office services such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.

 Coordinate and oversee construction or repair efforts, with support from Procurement

 An advocate of First Aid/CPR and other required training.

 Manage Office inventory and purchasing in conjunction with Procurement and Finance

 Support Finance and Management in preparation of operating budget and maintain inventory and budgetary controls

 Assemble data and prepare periodic and special reports, manuals and correspondence as required

 Assist Events and HR in organizing company events.

 Support travel to make sure visitors are accommodated for in all regards

 Check in regularly with stakeholders to ensure the office is delivering all that is needed

 Ensures adherence to PEZA and LGU requirements and regulations. Serves as the first point of contact for governmental site inspections.

REQUIREMENTS

 4+ years of office administration experience.

 Post-secondary education or related training and equivalent experience and asset.

 Bilingual (if, and as, needed depending on location)

 Excellent written and verbal communication skills

JD_ 01.19.2016

 Advanced knowledge of MS applications (Excel and Word particularly)

 Effective project management skills

 Strong initiative

 Strong understanding of business processes, operations, and organizational systems and structures

 Knowledge of local licensing and local business compliance, i.e. PEZA and LGU requirements and regulations.

 Ability to multi-task, manage multiple priorities and competing demands

 Ability to maintain confidentiality at all times

 Works well in a fast paced environment