Job Listing

JOB DESCRIPTION

Responsibilities

The Procure to Pay (P2P) role is primarily responsible for Accounts Payable – the processing and control of payments to vendors/service providers, and Expense Management – settling T&E in accordance with the company's policies. P2P works together with all divisions (stakeholders) to support the JAPAC - Business Services Centre (BSC) Kuala Lumpur business objectives.

Invoice/Travel and Expenses (T&E) Processing

• Attend to the Accounts Payable inbox and clearing of scanned invoice workflow on a daily basis
• Ensuring the timely and accurate processing of data entry for all T&E expenses and invoices into the accounting system i.e. including those with or without a purchase order. 
• Ensure T&E electronic expense reports check and review in compliance with global and supplemented local policies
• Resolving any expenses reports issues that occur within the end-to-end T&E process.
• Regularly track & timely escalation of outstanding issues to Manager for resolution
• Where required, participate in knowledge transfer to secure a safe transfer of work from Finance departments abroad to the Business Service Centre

Payments Transaction

• Payment clearing is done on time in JDE Financials to ensure accounts always reflect the current state
• Reverse and coordinate with site finance to investigate non-successful payments
• Ensure payments are made to employees, vendors/service providers are made based on payment terms and adherence to payment schedules

General Ledger - 4018 Entity

• Compliance – Ensure company compliance by applying knowledge of applicable regulations (e.g., SOX, GAAP financials, SEC, IRS) to develop detailed explanations for internal and external auditors.
• Month-end close and reporting - Ensure monthly, yearly financial statements for 4018 entities (Asia Pacific) are properly prepared and adherence to accounting policies and month/year-end deadlines.
• Support and ensure timely completion of financial statements per schedule-timeline covering annual audit, tax return, reconciliation and etc.

Others

• Ensure the achievement and be responsible for task and process migration of AP and T&E, GL function to transfer to KL BSC in Malaysia from the respective countries.
• Update existing desktop procedures to reflect changes in process

• Create ticket (service now) for all services or issues requests
• Understand the backup process and backup each other when needed
• Any ad-hoc assignments assigned, always meet/exceeds work quality and meet KPIs
• Support and execute continuous improvement initiative to streamline existing accounts payable processes

Requirements

• Good communications skills both verbal and written in English & Japanese. Proficiency in Japanese (Speak, Read & Write) is a MANDATORY requirement for this role as the role is required to support the Japan region.
• Experience of working in SSC and with VAT knowledge is highly preferred.
• Possessed team player qualities and takes initiative and ownership of assigned duties.
• Computer literate, competent in Microsoft office, and conversant in JDE system preferred or any experience with other ERPs.
• Preferably with a minimum of 2 years of working experience in Accounts Payable or any other accounting function preferably from a Shared Services environment.
• Possess accounting/finance accounting education background.