Job Listing

JOB DESCRIPTION

Overall Job Responsibility 

• Manage all compensation and benefits matters, maintain computerized information system, implementation and
• Monitor employee benefits, manage Human Resource Planning, recruitment and selection, and assisting in developing, implementing, enforcing and reviewing Human Resource Policies and procedures.
• Manage all training and development matters, industrial relation matters.
• Manage all related governmental department.
• Responsible for office maintenance and housekeeping; office security and alarm system.
• Assigned as Safety & Health Chairman

Compensation and Benefits 

• Prepare monthly payroll for employees for level 5 until level 2. Obtain authorization for release of payroll from the Finance and General Manager.
• Provide payroll information to Finance Department.
• Prepare monthly pay slips, bank advice, Income Tax, KWSP, Socso and Annual EA form.
• Maintain and update staff information system.
• Responsible for records inclusive of filing personnel files (except for Level 1), payroll files and administration of insurance (staff related).
• Maintain Maternity Register.
• Process leave applications

Industrial Relations 

• Handle disciplinary matters, including the issuance of show cause letter, verbal/written warning letters, the arrangement of Domestic Inquiry, issuance of dismissal letter, assist in the arrangement of retrenchment exercises, liaison with relevant authorities on industrial relation issues. 

Training and Development 

• Handle level 1.1 and above orientation program. 
• Handles performance appraisal for level 2 and above. 
• Responsible for development and implementation of Annual Training Plan.
• Conduct Training Needs Analysis and source for suitable training programs.
• Organizing in-house training. 
• Responsible for the administration and safekeeping of training materials.
• Responsible for monitoring of HRDF grants. 

Human Resource Planning, Recruitment and Selection 

• Prepare all Human Resource administration document related to employment, confirmation, resignation, transfer, secondments, internal promotion, termination etc. 
• Liaise with the labour department pertaining to labour matters. 
• Liaise and coordinate with the heads of departments/divisions on manpower requirements.
• Sourcing of candidates via internet/ newspaper/ head hunting etc.
• Screening of candidates salary range and expected. 
• Compile statistical data on recruitments, resignation, transfer, promotion, turnover rates etc.
• Candidates' background check for level 2 and above employees

Human Resource Policies and Procedures 

• Assist in the development of Human Resource Planning, Recruitment and Selection, Training and Development, Compensation and Benefits, Industrial Relations and Employee welfare and recreation.
• Assist in implementation/enforcing/ review of Human Resource Policies and Procedures.
• Assist in communication to employees on changes or revision to Human Resource Policies and Procedure.

Office Maintenance and Housekeeping 

• Responsible for maintenance and general housekeeping of office area, furniture, equipment (lighting and fixtures, plumbing, office-cleaning, etc.) 
• Responsible for safekeeping of office keys and attendance TMS system records.
• Any other duties or responsibilities assigned by superior from time to time.

Immigresen & KHDN for Applications of New Foreign Workers 

• Prepare all document and register at Labour Office to get approval for the recruitment of Foreign Workers.
• Represent the Director to have an interview at Kementerian Dalam Negeri for the application for foreign workers.
• Submit all related documents to FWCMS for the application of calling visa.
• Prepare Notary Public's and Commissioner for Oath's documents to the Foreign Embassy.
• Prepare Commissioner for Oath's documents and the translated approvals of KHDN at the High Court in Putrajaya and Wisma Putrajaya.

Scope of Authority 

• Approval of subordinates' leave applications 
• Liaison with government authorities or statutory bodies, including, KWSP, IRB, PERKESO, MIDA, MITI, MPPP, KHDN, Wims Putra etc. 
• To call for a board of enquiry for employee-related matters. 
• To decide on the issuance of warning letters. 
• To decide on replacement holidays for public holidays. 
• To decide the overtime arrangement 
• Authorize medical chits and gate passes. 
• Authorize the KWSP 3(AHL) form. 
• Supervise the Administrative and Production workers' dormitories.

Security & Alarm System 

• Monitoring security guards work performance and CCTV system