JOB DESCRIPTION
Summary
To assist and support the General Manager, Leasing, in achieving the KPIs of the overall department. Understand the overall Mall operation to assist both Tenants and the Mall Management to avoid any hiccups. To handle administration and correspondence with tenants.
Responsibilities
- To lease out vacant units in malls to suitable retailers.
- To keep track of existing agreements and to renew or replace the retail lots.
- Conduct regular tenant searches and compile a database of potential tenants, and keep up to date on current retail trends and retailers.
- To conduct market research on current shopping centre trends in the market and always keep abreast with the latest retail development and shopping centre trends.
- To prepare and maintain the leasing budget and relevant KPI for management review.
- To support the Leasing Manager in achieving the KPI, i.e. occupancy rate, rental income from kiosks and push carts.
- To handle pre-tenancy and post-tenancy matters such as the issuance of Letters of Offer, Tenancy Agreements and Supplementary Agreements.
- To monitor lease expiry and renewals. Preparation of tenancy renewal & expiry summary for the Leasing Manager.
- Liaise with our lawyer on the preparation of the Tenancy Agreement with special conditions, eg, changes in clauses, amendments etc.
- Follow up on all the relevant documents until the Tenancy Agreement/ Supplementary Agreement is executed by both parties.
- Drafting of correspondence to tenants on tenancy, rental rebates & termination.
- Provide support and update tenants on the sales performance and other relevant information.
- Provide administrative support to Leasing Manager (which includes filing, new leasing inquiries & potential tenant follow-up, correspondence, collection of tenant documentation, etc.)
- Follow up on tenants’ sales performance, merchandising mix as stipulated in the tenancy agreement.
- Update the Centre’s Floor Plan and any related documents for leasing purposes.
- To assist the Finance department in communicating with tenants on all rentals, deposits and outstanding payments.
- Update and maintain the tenancy schedule & rental renewal summary.
- To assist management in organising tenants' meetings from time to time.
Requirements
- At least 3-5 years of working experience as an Assistant Leasing Manager in a shopping mall.
- Good knowledge of shopping mall trends
- Knowledge of the retail market and shopping mall development in the market.
- Good networking with the potential retail tenants.
- Good knowledge of the tenancy mix of a shopping mall.
- Good knowledge of tenancy administration and the process flow of documentation.
- Outgoing and pleasant personality.
